Day 196: Resolution Making 101 pt.2

There are eight necessary parts of a Resolution. These parts will be discussed in two halves. The firs four parts will be discussed in this post.

Parts of a Resolution.

A Resolution has 8 parts:

1. Heading
2. Assigned Number
3. Title or Caption
4. Name of Author
5. Whereas Clause
6. Main Resolutory Portion
7. Secondary Resolutory Portion
8. Concluding Portion

1) The Heading.

Keep the heading of a Resolution simple but detailed enough to acknowledge the authority from where the document was passed.

E.g.:

Republic of the Philippines

OFFICE OF THE SANGGUNIANG KABATAAN

Fatima, General Santos City

And yes, I intentionally make the second line bold and all-capital, and the address italicized. Not just it appears formal, of course it should be, but on those three lines you will have the idea where the Resolution was approved, and from what authority it holds validity.

2) Assigned Number.

In most cases, many Resolution make their Resolution Number as:

Resolution No. 007-13

Series of 2013

However, the “-13” in the first line of the assigned number is redundant to the year or series it was approved. Thus, we correct it:

Resolution No. 007

Series of the 2013

The next time one would ask for a copy of a Resolution from your office, he or she should be certain what year it was created so you would pick the right reference for further promulgations.

3) Title or Caption.

What can you observe in the example of a correct Title or Caption of a Resolution?

RESOLUTION REQUESTING THE CITY MAYOR, HON. KEVIN L. SAMEJON, TO ALLOCATE P300,000.00 FOR THE CONSTRUCTION OF SANGGUNIANG KABATAAN (SK) GREENHOUSE PROJECT IN BARANGAY FATIMA, THIS CITY

Questions that should be satisfied for a sound Resolution Title or Caption.

1. What do you want to do?

• Answer: “request”

2. To whom do you want to execute such?

• Answer: “the city mayor”

3. How will he satisfy your request?

• Answer: “allocate funds”

4. Are there any additional details?

• Answer: Amount, “P300,000.00”, and location, “Barangay Fatima, this city”.

Also, do type the title in all-capital, and WITHOUT a period. This gives you the idea that a title may be fragment but contains complete idea. It is not always necessary to be a sentence. Actually, many titles can go longer or shorter than the example above.

4) Name of Author.

The name of the author or sponsor of the Resolution is as simple as aligning it on the center and indicating their role in the foregoing resolution. No boldface needed.

Hon. Hill Song and Hon. Planet Shakers – Sponsors

Hon. Don Moen – Co-sponsor

Any more words?

The Whereas Clause is a very interesting part that’s why I decided to separate them from this post. So I daintily divided them 4 by 4.