Day 190: Resolution Making 101 pt.4

To conclude the topic about Resolution making, or drafting, for your Sanggunian, LGU, or organization, let us do a recap. We like to give credits to Ma’am Mondido for this.

Parts of a Resolution.

We have understood that a Resolution has eight parts.

1. Heading
2. Name of Author
3. Assigned Number
4. Title
5. “Whereas” Clause
6. Main Resolutory Portion
7. Secondary Resolutory Portion, and
8. Concluding Portion

We have discussed these parts on batches: Heading to Title, and “Whereas” Clause to the Concluding Portion.

Purpose.

Heading.

• Its purpose is to indicate the originating local unit or organization.

Name of Author.

• Its purpose is to indicate authorship.

Assigned Number.

• Its purpose is to reflect the numerical series in the order they were discussed and approved.

Title.

• Its purpose is to express in once sentence the substance of the resolution.

“Whereas” Clause.

• Its purpose is to provide the reasons for the adoption of the resolution in logical sequence.

Main Resolutory Portion.

• Its purpose is to reflect what legislative or deliberative body feels or desires.

Secondary Resolutory Portion.

• Its purpose is to show how the resolution should reach the person or entity that would act on the wish of the Sanggunian or organization, including the distribution of copies thereof.

Concluding Portion.

• Its purpose is to embody the date and the place of approval, the verification of the presiding officer, and the attestation of the secretary.

Any more words?

I feel relieved having finished this series. Whew! However, really tidy up your Resolution, do not forget to consider the "Language of a Resolution".

I’ll update you with iLead3 very soon.

Work Cited: Mondido, R. (2010). Resolution making with minutes prep.

Day 191: Resolution Making 101 pt.3

There are four remaining parts of a Resolution:

1. Whereas Clause
2. Main Resolutory Portion
3. Secondary Resolutory Portion
4. Concluding Portion

Whereas Clause.

How would you feel reading a two-page Whereas clause? Or more? Yes. It can depend but as for us, we greatly encourage to limit a barangay, Sangguniang Kabataan, or an organization’s Resolution to three Whereas-es. Yes you read it right, three (3).

The first Whereas should include the basis of the foregoing Resolution. For example:

"WHEREAS, the National Youth Commission (NYC) and the Department of Education (DepEd), together with the Department of Interior and Local Government (DILG) and other partner agencies, are currently implementing Abot-Alam. Furthermore, the DILG disseminated Memorandum Circular No. 2013-18 for all Local Government Unit (LGU), specifically the Barangay and the Sangguniang Kabataan, to undertake the said program;"

So we know that the Resolution get its authority, and validity, from the DILG M.C. No. 2013-18. The next Whereas should show the status quo.

"WHEREAS, the barangay has a growing number of OSY but has less-targeted programs for the specific group;"

The last and final Whereas will state the result if the activity or program be implemented through the Resolution.

"WHEREAS, integrating the OSY of barangay Fatima through the Barangay Targeting System can provide them with opportunities of education, career and employment. Thus, alleviate the living condition of the OSYs making them responsive to nation building;"

Yes, capitalize the letters in “Whereas” in boldface and you should end with a semi-colon.

Tip: You may not even get to three Whereas-es! The second Whereas stating the “status quo” may not be included.

Try reading the Whereas-es again and we invite your comments below.

Main Resolutory Portion.

So, after discussing your Resolution on the Whereas Clause, you need to proceed to the Main Resolutory Portion, or clause if you will.

"RESOLVED, as it is hereby resolved, to approve the implementation of the Barangay Tageting System for Out-Of-School Youth under “Abot-Alam”."

Of course you end with a period this time.

In addition, just repeat the your title and place it in this clause. The ONLY difference is that instead of totally copying it, use the infinitive mood, i.e., instead of “approving”, as in the title, you will state it as “to approve”, or “to request”, or “to allocate”, etc.

Secondary Resolutory Portion.

"RESOLVED, FURTHER, that the Purok Officials and Purok Sangguniang Kabataan Officials shall assist the Sangguniang Kabataan in completing the forms provided by the NYC."

Concluding Portion.

After the Resolution was approved, the final copy of the Resolution should include this portion which will have such aspects:

"Passed by the Sangguniang Barangay, Fatima, City of General Santos on its 43^rd Regular Session held on June 19, 2013."

To end, it should be certified as correct by the Secretary, further attested by the Presiding Offficer.

Any more words? 

For information about the "Language of a Resolution", refer to the handout.

I’ll be coping with all other Sangguniang Kabataan activities in our barangay. I really hope to have several posts this week.

Thank you to Mrs. Mondido!

Day 196: Resolution Making 101 pt.2

There are eight necessary parts of a Resolution. These parts will be discussed in two halves. The firs four parts will be discussed in this post.

Parts of a Resolution.

A Resolution has 8 parts:

1. Heading
2. Assigned Number
3. Title or Caption
4. Name of Author
5. Whereas Clause
6. Main Resolutory Portion
7. Secondary Resolutory Portion
8. Concluding Portion

1) The Heading.

Keep the heading of a Resolution simple but detailed enough to acknowledge the authority from where the document was passed.

E.g.:

Republic of the Philippines

OFFICE OF THE SANGGUNIANG KABATAAN

Fatima, General Santos City

And yes, I intentionally make the second line bold and all-capital, and the address italicized. Not just it appears formal, of course it should be, but on those three lines you will have the idea where the Resolution was approved, and from what authority it holds validity.

2) Assigned Number.

In most cases, many Resolution make their Resolution Number as:

Resolution No. 007-13

Series of 2013

However, the “-13” in the first line of the assigned number is redundant to the year or series it was approved. Thus, we correct it:

Resolution No. 007

Series of the 2013

The next time one would ask for a copy of a Resolution from your office, he or she should be certain what year it was created so you would pick the right reference for further promulgations.

3) Title or Caption.

What can you observe in the example of a correct Title or Caption of a Resolution?

RESOLUTION REQUESTING THE CITY MAYOR, HON. KEVIN L. SAMEJON, TO ALLOCATE P300,000.00 FOR THE CONSTRUCTION OF SANGGUNIANG KABATAAN (SK) GREENHOUSE PROJECT IN BARANGAY FATIMA, THIS CITY

Questions that should be satisfied for a sound Resolution Title or Caption.

1. What do you want to do?

• Answer: “request”

2. To whom do you want to execute such?

• Answer: “the city mayor”

3. How will he satisfy your request?

• Answer: “allocate funds”

4. Are there any additional details?

• Answer: Amount, “P300,000.00”, and location, “Barangay Fatima, this city”.

Also, do type the title in all-capital, and WITHOUT a period. This gives you the idea that a title may be fragment but contains complete idea. It is not always necessary to be a sentence. Actually, many titles can go longer or shorter than the example above.

4) Name of Author.

The name of the author or sponsor of the Resolution is as simple as aligning it on the center and indicating their role in the foregoing resolution. No boldface needed.

Hon. Hill Song and Hon. Planet Shakers – Sponsors

Hon. Don Moen – Co-sponsor

Any more words?

The Whereas Clause is a very interesting part that’s why I decided to separate them from this post. So I daintily divided them 4 by 4.

Day 197: Resolution Making 101 pt.1

There are so many ways how to write a resolution. In the succeeding posts I will talk about how to draft, prepare, and/or make a resolution. These are the things I have known during all the past seminars and trainings about the subject. It is not limited to Sangguniang Kabataan seminars but includes the things I have known during my Supreme Student Government days and leadership travels here and there.

Well, this post can be technical in nature but I’ll explain it the best I can. To start…

What is a Resolution?

A resolution is an expression of sentiments, declaration of will, opinion, decision, or position being rendered by the members of a deliberative body on certain issues and matters of public interests and having no permanent value but only temporary in character.

This means that a resolution is not considered as a law but a formal expression of sentiments or decisions by a person, group of persons, or the organization.

Format of a Resolution.

There are 2 kinds of Resolution Formats:

• The Standard Format, and
• The Commission Format

Let’s focus on the one most commonly used in organizations and the LGUs.

The Standard Format is commonly used in both government and private organizations and is more appropriate in resolutions containing mere expressions of sentiments, desire, aspiration or will.

In this format the Secretary certifies to the correctness of the resolution having been adopted by members of the Sangguniang Kabataan or SSG, for example.

For his/her part, the presiding officer attests to the fact that the resolution was duly adopted. Hence, there is no need for the members to sign the document.

Rules and Requisites of a Resolution.

 Here's a checklist in drafting and making an effective Resolution.

1. It must be passed by an authorized body, legally convened via session.
2. It must be reasonable, passed in good faith, in the public interest, designed to enable the organization to perform its functions.
3. It must be consistent. Tip: That is, in accordance with the ruling ordinances and laws.

Characteristics of a Resolution.

Here are the distinguishing characteristics of a Resolution.

1. A resolution prescribes a temporary rule of conduct of government;
2. A resolution is of temporary characteristics only;
3. A resolution usually has no penal clause, i.e., the part of a legal document where penalties and the like are written or imposed;
4. A resolution may be prepared even by a private person or group of persons. Like in a government setting, you may notice a Sponsor, or Co-Sponsors.

Any more words?

Thank you for all of those who supported iLead³! It was a blast! I’ll just finish this series of How-to and I’ll specialize a post about that.

Thank you so much for Mrs. Mondido for stellar inputs about Resolutions, as well.

I will present the parts of a Resolution next! Have a great day!